Under moderate supervision, the Office Administrator provides administrative support and performs various clerical tasks. These tasks might include purchasing, accounts payable, accounts receivable, budgeting, reconciling accounts and special projects as assigned by Management.
The Office Administrator provides administrative support to the Human Resources department and Quality Assurance department.This position involves access to confidential information and reports to the General Manager.
Provides administrative support to the General Manager and the management team
Assists withaccounts receivable and accounts payable functions including ensuringpayments are processed in a timely manner and controlling expenses by receiving, processing, coding, verifying, and reconciling invoices
Responsible for purchasing necessary supplies and equipment within budget; manages equipment and vendor service maintenance contracts in accordance with company purchasing policies and budgetary requirements
Ensures office equipment (computers, phones, printers, faxes, copiers) for staff is secured, operational and well maintained
Organizes and maintains paper and electronic files
Arranges special meetings and events as directed
Processes mail and arrange shipments and deliveries as needed
Schedules meetings and appointments with employees and external contacts
Responsible for preparing employee files, filing paperwork, and performing data entry
Assists with payroll tasks
Other duties as required
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The requirements listed below are representative of the knowledge, skill, and/or ability required.
High school diploma or equivalent, such as GED, required
A minimum of 2 years of general office experience required
Basic knowledge of all office equipment
Must be computer literate and proficient in the use of Microsoft Office
Ability to organize and perform work efficiently
Excellent data entry skills with strong attention to detail
Ability to communicate well via the written word or verbally
Must be able to work in a fast-paced environment and exhibit good interpersonal skills with others, at all levels both internal and external
Ability to maintain a flexible attitude and approach to assignments
Must be able to maintain a high level of confidentiality of all information
Must submit to drug testing and a background check
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must be able to work shifts or flexible work schedules as needed
100% of work is accomplished indoors and in air conditioned or well-ventilated facilities
Work is accomplished in an office or in a cubicle space equipped with a telephone and computer
The employee is generally subjected to long periods spent sitting, typing, or looking at a computer screen
Performs physical activities that require considerable use of the arms and repetitive hand-wrist motion. Limited light lifting, balancing, walking, and stooping required.
The job requirements and duties outlined in this document may be subject to change to meet the needs of each property location.
Based near Chicago, Transdev is the largest private-sector operator of multiple modes of transit in North America, including bus, rail, streetcar, paratransit, and shuttle services. Transdev is committed to being the trusted partner of cities and transit authorities through quality execution and innovations in mobility. Its parent company, Transdev Group, is a leading global operator and integrator of mobility operating in 17 countries and provides passengers every day the freedom to connect to what they care about in their cities.www.transdevna.com
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request.
Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status, or any other classification protected by federal, state, or local law.
_EEO is the Law Poster: http://www1.eeoc.gov/employers/poster.cfm_
Drug free workplace
If based in the United States, applicants must be eligible to work in US without restrictions for any employer at any time; be able to pass a drug screen and background check
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If you require any ADA accommodations to apply online, please contact your local Human Resources Representative. Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status.
Job Locations US-CA-Woodland
Posted Date 4 weeks ago (9/1/2021 11:52 AM)
Requisition ID 2021-15533
Position Category Administrative/Clerical/Payroll/HR/Accounting
Hiring Manager Mickey Sidhu
Company/Division Transdev Services